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Principal Functions (Major Areas of Responsibility)
Assisting the Operations team to support and manage the Accountancy and Procurement requirements specifically for the HQBP site.
Key abilities (with at least 3 Yrs relevant experience) include for effective planning to ensure that all costs are correctly captured (to allow for accurate billing/reconciliation to the Client), together with overall site control / co-ordination with Head office to ensure that all site procurement requests (such as critical spares/materials, equipment and specialist suppliers) are effectively planned and received to site in a timely manner.
To effectively coordinate with the Site Operations Team / Head Office in order to develop and ensure effective deliveries are maintained for the site. Establish and maintain business unit requirements in responsiveness, quality, reliability, cost, and delivery. Good Communication Skills are essential with an excellent level of written and spoken English.
Duties and Responsibilities:
• Coordinate with the HQBP operations team/Head Office procurement to maintain adequate planning, procurement, and distribution of materials, equipment, sourcing, and supplies are undertaken in a timely manner.
• Prepare material requests (MRFs) to head Office and/or undertaken local purchase orders (if necessary) for urgent local material requests.
• Perform local buying duties when necessary.
• Help to develop a local supply chain in conjunction with Head Office.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Assist in maintaining status of all procurement requests using the procurement log, reports etc.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with purchase orders to verify accuracy and forward it to accounts.
• Ensure adequate storage of materials is undertaken - to preserve such materials against theft, loss, damage etc.
• Ensure all “billable” items are accurately captured and “billed” to the client on a monthly basis, together with copies of all supporting documentation (eg copy invoices).
• Ensure all Accounting requirements are undertaken in a timely manner for month end reporting requirements (in conjunction with the Head Office accountant).
• Expected to demonstrate a high level of commitment to providing a safe working environment for all staff in accordance with the company Health & Safety (H&S) procedures.
• Expected to ensure that all defined services are completed in accordance with the company quality procedures.
Note: Duties listed above are inclusive but not limited to other areas as required by the Management.
dtz2@yahoo.com
Principal Functions (Major Areas of Responsibility)
Assisting the Operations team to support and manage the Accountancy and Procurement requirements specifically for the HQBP site.
Key abilities (with at least 3 Yrs relevant experience) include for effective planning to ensure that all costs are correctly captured (to allow for accurate billing/reconciliation to the Client), together with overall site control / co-ordination with Head office to ensure that all site procurement requests (such as critical spares/materials, equipment and specialist suppliers) are effectively planned and received to site in a timely manner.
To effectively coordinate with the Site Operations Team / Head Office in order to develop and ensure effective deliveries are maintained for the site. Establish and maintain business unit requirements in responsiveness, quality, reliability, cost, and delivery. Good Communication Skills are essential with an excellent level of written and spoken English.
Duties and Responsibilities:
• Coordinate with the HQBP operations team/Head Office procurement to maintain adequate planning, procurement, and distribution of materials, equipment, sourcing, and supplies are undertaken in a timely manner.
• Prepare material requests (MRFs) to head Office and/or undertaken local purchase orders (if necessary) for urgent local material requests.
• Perform local buying duties when necessary.
• Help to develop a local supply chain in conjunction with Head Office.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Assist in maintaining status of all procurement requests using the procurement log, reports etc.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with purchase orders to verify accuracy and forward it to accounts.
• Ensure adequate storage of materials is undertaken - to preserve such materials against theft, loss, damage etc.
• Ensure all “billable” items are accurately captured and “billed” to the client on a monthly basis, together with copies of all supporting documentation (eg copy invoices).
• Ensure all Accounting requirements are undertaken in a timely manner for month end reporting requirements (in conjunction with the Head Office accountant).
• Expected to demonstrate a high level of commitment to providing a safe working environment for all staff in accordance with the company Health & Safety (H&S) procedures.
• Expected to ensure that all defined services are completed in accordance with the company quality procedures.
Note: Duties listed above are inclusive but not limited to other areas as required by the Management.
dtz2@yahoo.com
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